Sustainable Aviation Futures Ltd.
A Montgomery Group company — Terms & Conditions
These Terms & Conditions govern your use of the Sustainable Aviation Futures Ltd website and your participation in our events and training courses. They are set out in two parts:
- Part 1 – Website Terms of Use: applies to anyone who accesses or browses our website.
- Part 2 – Event and Course Booking Terms: applies to anyone booking a place at one of our events or training courses.
By accessing this website or by booking a place at one of our events, you confirm that you have read, understood and agree to be bound by the relevant parts of these Terms & Conditions. If you do not agree, please do not use this website or book a place at our events.
In these Terms & Conditions, references to "we", "us" and "our" mean Sustainable Aviation Futures Ltd, a company registered in England and Wales (company number 14360492), with its registered office at 9 Manchester Square, London, W1U 3PL. Sustainable Aviation Futures Ltd is a Montgomery Group company.
Part 1 – Website Terms of Use
1. About this site
Sustainable Aviation Futures Ltd is a business-to-business information provider that offers professionally organised events and other business information products focused on the sustainable aviation sector. This website contains information about Sustainable Aviation Futures Ltd products as well as news from the industries in which we operate.
We make no warranties, representations or undertakings about: any of the content of this website (including, without limitation, any as to the quality, accuracy, completeness or fitness for any particular purpose of such content); or any content of any other website referred to or accessed by hypertext link through this website ("3rd party site").
We do not endorse or approve the content of any 3rd party site, nor will we have any liability in connection with any of them (including, but not limited to, liability arising out of any allegation that the content of any 3rd party site infringes any law or the rights of any person or entity). Any enquiries should be directed to our Site Editor at jamie.bentley@safcongress.com.
2. Acceptable use
You agree to use this website only for lawful purposes and in a way that does not infringe the rights of, restrict or inhibit anyone else’s use and enjoyment of the website. Prohibited behaviour includes harassing or causing distress or inconvenience to any other user, transmitting obscene or offensive content or disrupting the normal flow of dialogue within this website.
You must not misuse this website by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to this website, the server on which it is stored or any server, computer or database connected to it.
3. Intellectual property and copyright
The contents of these pages are copyright © Sustainable Aviation Futures Ltd. All trademarks, logos and brand names displayed on this website are the property of Sustainable Aviation Futures Ltd or its licensors.
You may download to a local hard disk and print extracts from this website for your personal use. You may also recopy downloaded extracts to others provided you do not do so for profit.
However, reproduction of part or all of the contents in any form is prohibited unless for personal use. None of the content of this website may be copied or otherwise incorporated into or stored in any other website, electronic retrieval system, publication or other work in any form (whether hard copy, electronic or other). For the avoidance of doubt, framing of this site or any part of it is not permitted without our express permission.
Notwithstanding the above, caching of this site is permitted by an information service provider acting in the normal course of its business as provided for in the Electronic Commerce (EC Directive) Regulations 2002. Any enquiries should be directed to the Site Editor at jamie.bentley@safcongress.com.
4. Third-party links
This website may include links to third-party websites, plug-ins and applications. We do not control these third-party websites and are not responsible for their content, terms of use or privacy practices. When you leave our website, we encourage you to read the terms and privacy policy of every website you visit.
5. Encryption of data submitted by web form
Where we ask for payment information online we use SSL encryption to ensure the transaction is secure; however, not all forms on the Sustainable Aviation Futures Ltd website are encrypted in this way. Unless your browser indicates that the web page is secure using SSL technology, then you must assume that the information you are about to submit is not secured or authenticated in any way. Your input will be encoded and passed more or less as plain text over the internet and, although it is unlikely, your submission could technically be intercepted by a third party. You are hereby advised not to submit any sensitive, private personal or security information using the enquiry forms on this website unless your browser indicates they are secured using SSL encryption.
6. Online networking systems
Many of our conference products feature an online networking system. Unless otherwise specified, the online networking system does not constitute any part of any conference fees and as such Sustainable Aviation Futures Ltd reserves the right to refuse access and/or remove users at our own discretion. The online networking system is a closed, private service: contact details such as email addresses are not revealed to other users unless you choose to add those contact details to your profile. System usage is monitored by us for operational purposes only.
7. Limitation of liability
To the fullest extent permitted by law, Sustainable Aviation Futures Ltd excludes all conditions, warranties, representations or other terms which may apply to our website or any content on it, whether express or implied.
We will not be liable to any user for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with use of, or inability to use, our website, or use of or reliance on any content displayed on our website.
Nothing in these Terms & Conditions excludes or limits our liability for death or personal injury arising from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited by English law.
8. Privacy and cookies
We are committed to protecting your privacy. The personal information we collect and how we use it is set out in our Privacy Policy. Information about the cookies we use is set out in our Cookies Policy. By using this website you acknowledge that we may collect and use personal information about you as set out in those policies.
9. Changes to these Terms
We reserve the right to amend these Terms & Conditions from time to time. The most current version will always be posted on this website. Your continued use of the website following the posting of changes constitutes your acceptance of those changes.
10. Governing law and jurisdiction
These Terms & Conditions, their subject matter and their formation, are governed by the laws of England and Wales. You and we both agree that the courts of England and Wales will have exclusive jurisdiction in respect of any disputes arising out of or in connection with these Terms & Conditions.
Part 2 – Event and Course Booking Terms
This Part 2 sets out the terms on which Sustainable Aviation Futures Ltd accepts bookings for our events and training courses. By submitting a booking, you (the "Delegate") agree to be bound by these terms.
11. Booking confirmation
If you have secured a place to attend an event or training course delivered by us, you will receive confirmation of your registration by email. If you do not receive anything within 48 hours, please contact us at jamie.bentley@safcongress.com to ensure we have received your registration. Please note that an automated email reply is not confirmation that you have secured a place. Your place is only confirmed once you have received a personalised email from the Sustainable Aviation Futures team along with your invoice.
Discounts are at the organiser’s discretion and proof of status may be required. All discounts must be applied when registering – discounts cannot be applied retrospectively after the booking has been processed.
12. Payment terms
Payment is due within 28 days of the invoice date or prior to the event or course, whichever is the earlier date. We do not accept cheques.
Delegates who have not paid prior to the event will be required to supply a credit card as a guarantee. If payment has not been received within 2 weeks after the event, the card will be charged.
All fees are quoted exclusive of VAT, which will be added at the prevailing rate where applicable.
13. Cancellation policy
If you cancel at least 10 full working days before the event or course date, you will only be charged a 15% cancellation fee. All cancellations must be made in writing; phone cancellation will not be accepted as a formal cancellation.
Regrettably, no cancellations can be accepted after this date and full payment is due. Cancellations resulting from a Force Majeure Event (as defined below) will also be chargeable on the above terms.
14. Substitutions and amendments
Substitutions are welcome at any time – there is no additional fee for direct substitutions. All other amendments to your booking may incur a 5% administration charge.
If you wish to change the number of days you are attending the conference, you must inform us prior to the event. Changes cannot be made on the day, as the event costs are based on the number of delegates registered each day.
15. Changes to the event or course programme
We reserve the right to make unavoidable changes to the programme, timings or speaker identity. We also reserve the right to cancel an event at any time and, where we do so, will offer delegates an alternative date or a credit towards another event.
16. Force majeure
If for any reason arising from or attributable to acts, events, omissions or accidents beyond our reasonable control (a "Force Majeure Event") – including but not limited to strikes; regulations or orders of governmental authorities; civil disorder; disasters; acts of terrorism; acts of war; collapse of building structures; epidemics or pandemics; extreme weather conditions; and acts of God – it is necessary to make amendments to the original planning of an event, or it becomes impossible to run an event, Sustainable Aviation Futures Ltd is relieved of all obligations and does not take any responsibility for compensation, reimbursement of any additional expenses, inconvenience or loss of business that may be experienced by attendees.
Further, we reserve the right to retain delegate fees as a contribution to all venue and administrative costs incurred.
17. Filming, photography and audio recording
Filming, photography and audio recording may take place throughout our events. These activities may be conducted by Sustainable Aviation Futures Ltd, our exhibitors, sponsors and their employees or contractors for event-related purposes, including publication and promotion.
By attending one of our events, you acknowledge that these activities may be conducted and that your image, voice or likeness may be captured and used. If you do not wish to be filmed, photographed, or recorded, please notify Sustainable Aviation Futures Ltd staff at the registration desk on arrival, or at any time during the event.
Further information on how we process image and audio data is set out in our Privacy Policy.
18. Behaviour at events
We expect all delegates, speakers, exhibitors and visitors to behave professionally and respectfully towards each other and towards our staff, contractors and venue personnel. We reserve the right to refuse entry to, or remove from the event, any person whose behaviour we consider, in our reasonable opinion, to be disruptive, offensive or otherwise inappropriate, without refund.
19. Data protection
The personal information you provide when booking will be held and processed by Sustainable Aviation Futures Ltd in accordance with our Privacy Policy. If you have any questions about how we use your data, or you would like to be removed from our database, please contact us using the details below.
20. Contact details
If you have any questions about these Terms & Conditions, please contact us:
Email: jamie.bentley@safcongress.com
Telephone: +44 (0)20 4591 1932
Postal address: Sustainable Aviation Futures Ltd, 9 Manchester Square, London, W1U 3PL
These Terms & Conditions were last updated on 8 May 2026.